Policies Regarding Reproducing Center Material

Any reproduction of material in the collections of the Bates Center is at the discretion of the staff. Fragile and damaged materials cannot be photocopied but may be photographed subject to the approval of the archivist. Please contact the Center for additional information regarding fees and policies. 

 

REPRODUCTION FEE SCHEDULE:

Reproduction Fees – Manuscripts and other Documents​

B&W copies	.75 per page (ten page minimum)*
Color Copies	Not available at this time
Digital Scans of Documents and Microfilm	.75 per page (ten page minimum)*

 

Note: Researchers are permitted to use copies of documents for personal use only. Any publication or dissemination of materials copied with the intention for personal research use is prohibited. ​All reproduction requests that are not for personal research require the completion of the permission to publish form. 

Reproduction Fees – Photos

Digital photo scan fee $25.00 flat rate per image ($23.00 for quantities over 10) and a usage fee will be assessed for all scans as follows:

 

	Non-Profit	For Profit (Commercial Use) – under 10,000 circulation	For Profit (Commercial Use) – 10,000 - 50,000 circulation
Private Study (Watermarked)	0.00	N/A	N/A
Exhibition	25.00	50.00	50.00
Website	25.00	50.00	50.00
Journal, Newspaper, Periodical, Other Print	50.00	75.00	100.00
Video, Television, DVD, Film	50.00	100.00	150.00
Book (non-cover)	75.00	100.00	150.00
Book (cover)	100.00	150.00	200.00

​

Prepayment is required in order to receive scans. Usage fees may be higher depending on the request. Publications with over 50,000 circulation are handled on a case by case basis.  

NOTICE CONCERNING COPYRIGHT RESTRICTIONS:

The copyright law of the United States (Title 17, United States Code) governs the making of photocopies or other reproductions of copyrighted material. Under certain conditions specified in the law, archives are authorized to furnish a photocopy or other reproduction under “fair use.” The Barbara Bates Center for the Study of the History of Nursing reserves the right to refuse a copying or reproduction order if, in its judgment, fulfillment of the order would involve violation of copyright law.  

HOW TO ORDER:

All reproduction requests that are not for personal research require the completion of the Center’s permission to publish form. When ordering scans of photographic images, please specify the following:

• Tone: Black-and-white; Grayscale; or Color
• Format: TIF; JPEG; or PNG
• Resolution: Up to 600 dpi available. Please indicate preference.

Postage/handling is included in the cost of the order. No credit card payments for photocopy or scan orders are handled at the present time. Please make checks payable to:  Trustees of the University of Pennsylvania. 

Mail to:

Barbara Bates Center for the Study of the History of Nursing
University of Pennsylvania School of Nursing
Claire M. Fagin Hall, 2U
418 Curie Boulevard
Philadelphia, PA  19104-4217

Please allow a minimum of one week to process all reproduction requests.