Faculty New Hires

Congratulations on your new role at Penn Nursing!  To expedite your hiring process, the documents and forms below should be submitted as follows:

Please note:

• Applicant names on all documents & forms must be consistent and must match (e.g. maiden name vs married name).

Documents/Forms

Please provide the following to the Office of Faculty Affairs:

• An original copy of all official college transcripts.  If your institution provides it, the preference is to have a secured electronic copy of the transcript sent to the email below.  If secured electronic copies are not available, it is best to have the transcripts sent directly to you.  Please scan them, email them, and then deliver the originals to our office.
• All Penn transcripts must be ordered from the Office of the University Registrar

In addition, please fill out and submit the following:

• General Information
• PA State Board Faculty Qualification Form

Once you have your documents and completed forms ready, please send them to OFAContracts@nursing.upenn.edu

When the Office of Faculty Affairs receives your General Information form, it will be forwarded to Payroll.  Your information will then be entered into Workday, Penn’s human resources, payroll and financials platform.  You will receive an email from Workday with instructions on how to proceed with the onboarding process.

You will then need to visit Onboard@Penn . Please note you will not be able to go to the Onboard@Penn Center until you have completed the steps outlined in the email from Workday.

Onboard@Penn

You will complete the remainder of your onboarding tasks at the University’s new onboarding center, Onboard@Penn, including:

• completing part 2 of your I-9 form (I-9 Part 1 completion instructions can be found here )

• verifying your social security number

• collecting your Form W-4  (original must be submitted)

In order to complete these tasks please visit www.onboard.upenn.edu to schedule your appointment.  Hours of operation are as follows:

On Campus
Walk-ins Hours: 11:30 am to 3:30 pm
All Other Times by Appointment Only-Monday through Friday-9 a.m. to 5:00 p.m.

• The completed W-4 form must be the original document and must be either mailed or delivered in person.
• The I-9 form and supporting documentation (e.g. passport, driver’s license, etc) must be reviewed and verified in person.
• Penn Faculty and Staff Voluntary Self-Identification Form

Access to Penn Nursing’s Systems

To gain access to the systems at the School of Nursing, users need a PennKey username and password. Please follow the instructions here to initiate that process and help us get you connected.