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Virtual Desktop & Applications (VDI)

Information about Nursing VDI

Virtual Desktop Infrastructure (VDI) is the practice of hosting a desktop operating system within a virtual machine (VM) running on a centralized server. VDI is a variation on the client/server computing model, sometimes referred to as server-based computing. The term was coined by VMware Inc. Below you will find information and instructions about this service.

What does this mean for Nursing users?
 Nursing VDI is virtual desktop technology that provides access to a high performing virtual machine through a variety of devices. Nursing VDI allows users to access an operating system and various software applications virtually via any computer with an internet connection.

Nursing VDI utilizes virtualization technologies that optimizes the delivery of desktops, applications and data to users. The operating system, apps, and data are streamed directly from the data center. This allows for the delivery of Windows desktops and apps customized to meet the performance, security and mobility requirements of individual use cases. Nursing VDI allows access to the Windows OS and applications from a wide variety of devices and platforms. This technology leverages VMware Horizon to insure a high quality user experience.

What is the difference between Remote Desktop and Virtual Desktop?

Remote Desktop is when you are physically connecting to your desktop located within the School of Nursing. This uses your computer’s assigned IP address or computer name to connect. You access remote desktop by clicking one of these icons:

Windows

Mac

 OR    

 

Virtual Desktop is used when you are connecting to a virtual machine that presents an operating system and applications and is running in ISC’s cloud.  You are able to access this through a client or web based.  You access Nursing VDI by clicking on the Horizon Client icon or navigate to the website.  

Horizon Client

Web Login

virtual.nursing.upenn.edu

Configuration Instructions for Nursing VDI

Using Nursing VDI within the Nursing Building on a School of Nursing Desktop
  1. Open the Horizon client by double clicking the icon on the desktop. The Horizon Client will automatically log you into the application. Once there you will see all the applications available for use.

Using Nursing VDI by accessing Horizon through a web browser
  1. Open your browser and enter the following in the address bar: https://virtual.nursing.upenn.edu.
  2. You will then see two options, Install VMware Horizon Client and VMware Horizon HTML Access.

  3. Select VMware Horizon HTML Access and this will take you to the log in page.  You will then be prompted to log in using your School of Nursing credentials: Nursing email address and School of Nursing password (NOT YOUR EMAIL PASSWORD). Once logged in, you will have access to the applications available to you.

Using Nursing VDI by installing the Horizon Client on your Windows devices

***Note: The installation of the Horizon Client requires a reboot.  Please save any work you may have open.***

  1. Open a web browser and navigate to this website: https://virtual.nursing.upenn.edu. You will see two options: “Install VMware Horizon Client” & “VMware Horizon HTML Access” Click the link that says “Install VMware Horizon Client”.

  2. You will be directed to the installer page. Select the appropriate Windows installer. Windows 7, Windows 8, Windows 8.1, Windows 10, select the installer next to “Windows OS”. For Windows 10 Tablets (such as a Microsoft Surface), select “Windows 10 Tablet OS”.

  3. Once the installer has downloaded to your computer, find its location, double click to run it, and hit the “Run” button. The VMware Horizon Client Setup window opens.  “Typical” should already be selected, hit the “I Agree & Install” button.

  4. The Installing VMware Horizon Client window will open and install the client. Click “Finish” when the installation is complete.

  5. A window will pop up and ask you to restart the computer. Select “Yes” to restart and complete the Horizon Client installation.

  6. When the computer comes back up, you will see the Horizon Client shortcut on the desktop. Double Click the Horizon Client shortcut and the Horizon Client will open up.  Click on the “New Server” button in the top left corner to add the connection server.

  7. A box pops up to “Enter the name of the Connection Server”.

    Type: https://secure.desktop.upenn.edu then click “Connect

  8. The login box pops up next for you to log into the Horizon Client. The format is:

    User name: pennkey@nursing.upenn.edu

    Password: your nursing password (NOT YOUR NURSING EMAIL PASSWORD)

  9. When you log in, the first screen that appears will ask if you would like to allow access to local files. This is your C:\ drive (Hard Drive).  Check the “Do not show this dialog again” box (bottom left) then click the “Allow” button.

  10. You will then see all applications that are available for you to use. Double click on any of the applications to open it up and begin to use.  You have the ability to navigate to your School of Nursing network drives as well as your local drive. (set up in previous step)

Using Nursing VDI by installing the Horizon Client on your Mac devices
  1. Open a web browser and navigate to this website: https://virtual.nursing.upenn.edu. You will see two options: “Install VMware Horizon Client” & “VMware Horizon HTML Access” Click the link that says “Install VMware Horizon Client”.

  2. You will be directed to the installer page. Select the installer that says “VMWare Horizon Client for Mac” and click “Go To Downloads”

  3. Once the installer has downloaded to your computer, go to your downloads and double the file to begin the install. The user license agreement will open, click “Agree”.

     

  4. When the VMWare Horizon Client window appears, drag the “VMWare Horizon Client icon” to the Applications folder.

  5. Within the applications folder, locate the installer and double click to open it.

  6. The first time you launch the VMWare Horizon Client, you may see a security popup asking if you want to open the file. Click the “Open” button.

  7. When you open up VMware Horizon Client click “New Server” or ”+” and the connection server box pops up. Type in the connection server name “secure.desktop.upenn.edu”. Make sure “Always connect at launch” box is checked. Then click “connect”.

  8. You will be prompted to log in to the Horizon client. The format is:
    User name: pennkey@nursing.upenn.edu
    Password: your nursing password (NOT YOUR NURSING EMAIL PASSWORD)

  9. You will now see all the applications available for use and every time you log out and back in, you will be brought directly to the applications page.

Using Nursing VDI on your iOS (iPhone, iPad) devices
  • Search for the free VMware Horizon Client in the App Store
  • Install the app
  • Enter the hostname: secure.desktop.upenn.edu and click Connect
  • Enter your credentials, pennkey @nursing.upenn.edu, and then click Done
Using Nursing VDI on your Android devices
  • Search for the free VMware Horizon Client in the Google Play store
  • Install the app
  • Launch the app and enter the server name: secure.desktop.upenn.edu
  • Click Connect
  • Enter your credentials, pennkey @nursing.upenn.edu, and then click Connect again
Setting up the connection server to autoconnect

Completing this step will eliminate the need to double click on the connection server (secure.nursing.upenn.edu) every time you want to access the horizon client applications. Instead, you will only be prompted to log in.

  1. To set up the connection server to automatically connect within the Horizon Client, open up the Horizon Client and the connection server window will open up.

  2. Right click on the “secure.desktop.upenn.edu” server name and a 3 option menu will open, choose the last option “Autoconnect to this Server”. The menu will close. If you right click on the server name again, the menu will open back up and you will now see a check box next to “Autoconnect to this Server”. Click anywhere on the screen to close the menu box.

  3. Double click the server and the login box will open up and you will be prompted to log back into the client. You will then be brought back into the Horizon Client with the available applications visible. The next time you log out of the Horizon Client and back in, it will bypass the need to double click on the server name to connect, and you will be brought right into the applications screen.

VDI FAQ