Conference Reimbursement

Penn Nursing > Graduate Student Organization > Conference Reimbursement

Conference Reimbursement Policy and Procedure:

Objectives:

The University of Pennsylvania School of Nursing Graduate Student Organization (GSO) strongly supports continuing education. Every graduate student in the school of nursing should have the opportunity to attend conferences and remain on the cutting edge of his or her specialty. GSO is able to reimburse each student up to $250 to assist in covering appropriate conference expenses and fees such as registration, travel, or lodging.

Guidelines:

Conference Reimbursement Guidelines (All information in PDF is duplicated below)
Must be matriculated in a Penn nursing graduate program (full or part time)
Active in GSO, for example:

Attend meetings
Assist in planning programs and events
Assist in fundraising

Conference must be sponsored by a healthcare organization and should be relevant to the student's area of study
Student is required to present proof of attendance in the form of a presentation to the GSO board or written evaluation of the conference upon return
Each student is eligible for reimbursement for one conference per academic year for a maximum of $250
Funding is limited, and awards are based on merit and the guidelines listed above

Procedure:

Please submit a copy of the conference brochure and completed form by e-mail to the GSO Board at gsoboard@nursing.upenn.edu
Include your name, email, and phone number
Requests will be accepted on a tri-annual basis. The due date for fall requests is October 1^st. The due date for spring requests is March 18th. The due date for summer requests is May 1^st.
If the request is approved, the student must produce their original receipts within two weeks of return from the conference in order to receive reimbursement. The receipts should be submitted to the Office of Student Services in Suite M18 in Claire Fagin Hall and an official school reimbursement form must be completed. Funding will not be reimbursed for late or incomplete receipts.
The GSO awards committee reserves the right to approve or deny any request based on the guidelines listed

Conference Reimbursement Forms:

C-1 Form
Statement of Business Connection
Mileage Form (if applicable)

To access forms:
Click on Intranet -> enter pennkey and password -> departments -> office of business and finance -> under the search box type in "travel and entertainment" -> click on the first link under documents titled "travel entertainment forms with instructions.doc" -> complete steps 2 and 4

In a Word document, provide the following information:

Name and date:

Academic Program/Graduation Date:

GSO Involvement (meetings/events attended):

Conference name and date of conference:

Your Email:

Your phone number:

Your current address:

Why would you like to attend this conference?

Are you presenting at this conference? What is the topic you are presenting?

How do you plan on presenting the conference information to your classmates upon your return?

Are you receiving additional financial support for this conference? From whom and how much?